Unleash Your Productivity Through Enhanced Time Management
2-Day Intensive Workshop
This is a 2-day intensive workshop specially designed to equip participants with the essential skills to prioritise and manage time effectively. Through this workshop, participants will be led through a sequence of actions which will lead them to develop a personalised time management toolkit for their existing workload at the office. This toolkit is completely usable, practical and ready for immediate implementation.
This workshop is developed after time-management guru David Allen’s prescription for unleashing productivity explained in his book Getting Things Done (GTD). The complete process is described in the following diagram.
Introduction
Learning Outcomes
Course Content
Azmi Shahrin was born in Ipoh and received his early education at St. Michael’s Institution,Ipoh
and Malay College Kuala Kangsar. He won a Shell Scholarship to further his
studies at the University of Kent , United
Kingdom where he graduated with a Bachelor’s
degree in Accounting and Economics. He subsequently obtained a Master’s degree
in Economics from the University of Malaya (2009) and he is currently a PhD
candidate at the same university. He has been a member of MENSA since 1989. He
has had more than a decade’s working experience in managing marketing
communications, distribution channels and product branding with several
companies including Shell Malaysia Trading Sdn. Bhd. and Maxis Communications
Bhd. However, destiny was calling and in 200, he quit his well paid job to
become a trainer.
2-Day Intensive Workshop
This is a 2-day intensive workshop specially designed to equip participants with the essential skills to prioritise and manage time effectively. Through this workshop, participants will be led through a sequence of actions which will lead them to develop a personalised time management toolkit for their existing workload at the office. This toolkit is completely usable, practical and ready for immediate implementation.
This workshop is developed after time-management guru David Allen’s prescription for unleashing productivity explained in his book Getting Things Done (GTD). The complete process is described in the following diagram.
Introduction
Most of us have, at one time or another, felt
daunted and overwhelmed by the number of tasks and commitments that have been
pushed in our direction. The key to tackling this situation is effective time
management. It is more important than ever to develop highly effective time
management skills to minimise stress, increase productivity, overcome
procrastination and effectively delegate.
Understanding, identifying and defining your
long-term goals is the very first step for an effective time management. With
the broader goal in the background, you can now set your short-term goals that
will effectively lead you to achieving your long cherished long-term goals in
your life.
One skill that is common to all leaders of
repute is time management. People who use these techniques routinely are the
highest achievers in all walks of life, from business to sport to public
service. Managing time well enables you to be in control of your life; it
allows you to act on situations rather than react to situations.
At the heart of time management is an
important shift in focus: Concentrate on results, not on being busy. This is a
one of the most important time management skills. Many people spend their days
in a frenzy of activity, but achieve very little because they are not
concentrating on the right things.
According
to the Pareto Principle, or the ‘80:20 Rule’, typically 80% of unfocused effort
generates only 20% of results. The remaining 80% of results are achieved with
only 20% of the effort. Therefore, it is important to learn rules to prioritise
work and use the Urgent/Important matrix.
By applying the skills taught in this
training, you can optimise your efforts to ensure that you concentrate as much
of your time and energy as possible on the high payoff tasks. This ensures that
you achieve the greatest benefit possible with the limited amount of time
available to you. Contrary to popular belief, effective time management is not
based on doing more things in less time.
This training is
about learning to do the right things, at the right time and doing them better.
Learning Outcomes
·
Learn
to prioritise effectively
·
Use the
URGENT/IMPORTANT matrix
·
Gain
lasting skills to tackle procrastination
·
Learn
to easily handle high pressure, crisis situations
·
Master
when & how to delegate for maximum productivity
·
Learn
to set daily rituals for better productivity
Course Methodology
This workshop
employs adult learning techniques which include active learning strategies to
facilitate understanding and retention. Participants will spend approximately 80%
of the time in individual or group activities which allow them to learn,
develop and practise specific skills. A workbook is used to facilitate the workshop
and additional notes will be handed out where necessary.
Course Content
Module 1
Stephen Covey’s
First Things First: Introduction to Prioritising and Time Management
·
Big
Rocks vs. Small Rocks: Deciding to do the important things in life
·
Definition
and its application at the workplace
·
Effective
vs Efficient
·
The
80/20 rule
·
The
importance of doing the right thing, at the right time, efficiently.
Activity
Discussion and
Group Presentation
·
Are
you doing things effectively? Efficiently?
·
What
stops you from doing things effectively and efficiently?
|
Module 2
Understanding
Your Important Tasks
·
Understanding your KPIs
·
Identifying the contribution and value of your
KPIs
·
Translating your KPIs into tasks
Activity
Discussion and Group Presentation
·
What
is your Job Description?
·
What
are your KPIs?
·
What
do you do every day?
·
Are
you doing the right things?
·
Which
should you do more and which should you do less?
|
Module 3
Prioritising Your Work
·
Defining Important and Urgent tasks
·
Introduction to the Urgent/Important Matrix
·
Prioritising rules
·
Practice using the matrix
Activity
Individual Practice and Coaching
·
Create
a list of your everyday tasks
·
Identify
which tasks are urgent and important
·
Categorise
the daily tasks according to the matrix
·
Which
should you do earlier and which should you do later?
|
Module 4
Delegating and
Accepting Tasks
·
Learning
to delegate effectively
·
Improve
your efficiency by delegating
·
Learning
to accept and decline tasks
·
Knowing
how and when to decline
·
Negotiating
your tasks with your boss or bosses
Activity
Individual/Group Practice and Coaching
·
Identify tasks which you should delegate
·
Simulation – Negotiating your tasks with
your boss
|
Module 5
Tips To Increase
Work Efficiency
·
Minimising
distractions
·
Organising
your tasks
·
Breaking
work into smaller tasks
·
Delegating
non-urgent tasks
·
Automating routine tasks
Activity
Discussion and Group Presentation
·
Identify
your personal timewasters
·
What
are the things that you can do to save time?
|
Trainer Profile
Azmi Shahrin was born in Ipoh and received his early education at St. Michael’s Institution,
Azmi owes the
turning point of his life to Toastmasters. In 1998, he joined Extol
Toastmasters Club to sharpen his presentation and communication skills. He was
President of the club in 2005-2006. He was also instrumental in the founding of
Kelab Pidato Perdana (a Malay language Public Speaking club) where he served as
President in 2004-2005 and is currently the Chief Trainer. In 2007-2008, He was
Governor of Division W (of District 51 of Toastmasters International) and had
the responsibility to oversee 32 clubs. He has also won many prizes in speech
contests over the years and awards for excellent leadership and dedicated
service, such as the Division C Toastmaster of the Year 2004-2005 award. He is
also a trainer with the Toastmasters Leadership Institute. In 2006, he achieved
Toastmasters’ highest award, which carries the title of “Distinguished Toastmaster”
(DTM). All these enabled him to launch and excel at his new career as a public
speaker and Presentation Skills trainer.
In the past 10
years as full-time trainer, Azmi has conducted training for the
private/corporate sector, the government sector, educational establishments as
well as members of the public. He has trained over 11,000 adults and students.
While he specializes in public speaking and presentation skills, he is also
competent in related areas such as communication skills, interpersonal skills,
negotiation skills, English language skills and leadership skills. He consults
for Triple A Training and several other training providers. Please refer to list of
clients on the following page.
Azmi is inspired
and encouraged by the positive feedback of his participants and happy that he
is finally touching real lives.
LIST OF
CLIENTS
Agreyia HCD (Asia)
Sdn. Bhd., Petaling Jaya, Selangor
Ambangan Heights
Sdn. Bhd., Sg. Petani, Kedah
American Air
Filter Manufacturing Sdn. Bhd., Shah Alam, Selangor
Amway Malaysia
Asia iKnowledge
Sdn. Bhd., Petaling Jaya, Selangor
Bank Rakyat
BERNAMA
Capital Events,
Johor Bahru
Celcom
CIMB Aviva
Assurance Bhd., Kuala Lumpur
CIMB Bank
Department of
Occupational Safety and Health, Ministry of Human Resources Malaysia
Department of
Statistics Malaysia
DK Leather
Corporation Bhd., Puchong, Selangor
Domino’s Pizza
Malaysia
DRB-HICOM
Dynamic Speakers
Training Centre, Petaling Jaya, Selangor
Eastern Pacific
Industrial Corporation Bhd., Kemaman, Terengganu
e-Cop.net
Surveillance Sdn. Bhd., Kuala Lumpur
Edaran Bhd., Kuala
Lumpur
Election
Commission of Malaysia
Elite Essential
Sdn. Bhd., Puchong, Selangor
Elken Sdn. Bhd.,
Kuala Lumpur
Employees
Provident Fund (EPF)
External Trade
Development Corporation (MATRADE)
Federal
Agricultural Marketing Authority (FAMA), Ministry of Agriculture &
Agro-based
Industry Malaysia
Federal Land
Development Authority (FELDA)
GD Express Sdn.
Bhd., Petaling Jaya, Selangor
Genius Aulad, Kota
Damansara, Selangor
Genting Sanyen
Power Sdn. Bhd., Banting, Selangor
Global Language
& Tuition Centre, Melaka
Honda, Melaka
Hospital Selayang,
Selangor
IBIL (M) Sdn.
Bhd., Kuala Lumpur
Ingress
Engineering Sdn. Bhd., Nilai, Negeri Sembilan
Inland Revenue
Board of Malaysia
Institut Aminuddin
Baki, Genting Highlands, Pahang
Institute for Health
Management, Ministry of Health Malaysia
Institute for
Health System Research, Ministry of Health Malaysia
Integrated
Agricultural Development Area Kerian-Sg. Manik, Ministry of Agriculture &
Agro-based
Industry Malaysia
Integrated
Logistics Bhd., Shah Alam, Selangor
Intellectual
Property Corporation of Malaysia (MYIPO)
Inter-City MPC (M)
Sdn. Bhd., Shah Alam, Selangor
International
Medical University, Kuala Lumpur
IOI Mall, Kulai,
Johor
Iskandar Regional
Development Authority (IRDA), Johor Bahru
Jalur Cahaya Sdn.
Bhd., Shah Alam, Selangor
JEKS Engineering
Sdn. Bhd., Kuala Lumpur
Johnson Controls
(M) Sdn. Bhd., Petaling Jaya, Malaysia
Kelab Belia
Angsana, Subang Jaya, Selangor
Kelab Telekom Ibu
Pejabat
KL Airport Service
Sdn. Bhd., Sepang, Selangor
KL StarRail Sdn.
Bhd. (KL Monorail)
Kolej Islam Sultan
Alam Shah, Klang, Selangor
Malay College
Kuala Kangsar (MCKK), Perak
Malaysia My Second
Home (MM2H) Centre, Ministry of Tourism Malaysia
Malaysian
Institute of Road Safety Research
Malaysian
Qualifications Agency, Ministry of Education Malaysia
Maybank
Maybank Islamic
Melia Hotel, Kuala
Lumpur
Menara Kuala
Lumpur Sdn. Bhd.
Ministry of
Defence Malaysia
Ministry of
Education Malaysia
Ministry of
Finance Malaysia
Ministry of Higher
Education Malaysia
Ministry of Urban
Well-being, Housing & Local Government Malaysia
Ministry of Works
Malaysia
Mitsui O. S. K.
Lines (M) Sdn. Bhd., Subang Jaya, Selangor
M2 Asia Sdn. Bhd.,
Kuala Lumpur
National Institute
of Public Administration
National Institute
of Valuation, Ministry of Finance Malaysia
National Sports
Council of Malaysia
Naza Kia Malaysia
Sdn. Bhd., Kuala Lumpur
NXP Semiconductors
(M) Sdn. Bhd., Seremban, Negeri Sembilan
Panasonic Malaysia
Penang State
Secretariat
Permodalan
Nasional Bhd. (PNB)
Petronas Chemicals
Methanol Sdn. Bhd., Labuan, Federal Territories
Petronas
Educational Sponsorship Unit
Philips Malaysia
Politeknik
Merlimau, Melaka
Projek Lintasan
Kota Holdings Sdn. Bhd., Kuala Lumpur
Pusat Pembelajaran
Presint 8, Putrajaya
Pusat Pembelajaran
Presint 16, Putrajaya
Pusat Tuisyen
Kurnia, Petaling Jaya, Selangor
Pusat Tuisyen
Restu Jaya, Subang Jaya, Selangor
RapidKL, Syarikat
Prasarana Negara Bhd.
RBC Investor
Services Malaysia Sdn. Bhd., Cyberjaya, Selangor
Rukun Tetangga
Kawasan SS 23, Petaling Jaya, Selangor
Sapura Thales
Electronics Sdn. Bhd., Kuala Lumpur
Secretariat of the
National Institutes of Health, Ministry of Health Malaysia
Securities
Commission Malaysia
Sekolah Darul
Hikmah, Kuala Lumpur
Sekolah Dato’
Abdul Razak (SDAR), Seremban, Negeri Sembilan
Sepakat Setia
Perunding Sdn. Bhd., Seri Kembangan, Selangor
Shelter Home for
Children, Petaling Jaya, Selangor
Significant
Technologies Sdn. Bhd., Sri Kembangan, Selangor
Sime Darby Austral
Sdn. Bhd., Bintulu, Sarawak
Sime Darby
Plantation Sdn. Bhd., Carey Island, Selangor
SIRIM
Small Medium
Enterprise Development Bank Malaysia Bhd. (SME Bank)
SMK Gunung Rapat,
Ipoh, Perak
SMK Jalan Empat,
Bangi, Selangor
SMK King George V,
Seremban, Negeri Sembilan
SMK (P) Sri Aman,
Petaling Jaya, Selangor
SMK Sri Bintang
Utara, Kuala Lumpur
SM Sains Hulu
Selangor
SM Sains Seremban,
Negeri Sembilan
SM Sains Tuanku
Jaafar, Kuala Pilah, Negeri Sembilan
Stars & Planet
Edufun Club, Petaling Jaya, Selangor
Suria Business
Solutions Sdn. Bhd., Petaling Jaya, Selangor
Syarikat Bekalan
Air Selangor (SYABAS)
Talisman Malaysia
Ltd., Kuala Lumpur
TATi University
College, Kemaman, Terengganu
Tepat Teknik Sdn.
Bhd., Shah Alam, Selangor
TIME dotCom Bhd.,
Shah Alam, Selangor
Tenaga Nasional
Bhd. (TNB), Melaka
Toko Electronic
(Sarawak) Sdn. Bhd., Kuching, Sarawak
Tourism Malaysia
Transocean
Malaysia, Kuala Lumpur
Triple A Training,
Petaling Jaya, Selangor
Tunku Kurshiah
College (TKC), Seremban, Negeri Sembilan
UDA Holdings Bhd.
UEM Group Bhd.
U Mobile Sdn.
Bhd., Kuala Lumpur
UMW Oil & Gas
Corporation Bhd., Kuala Lumpur
Universiti Putra
Malaysia, Serdang, Selangor
Universiti
Teknologi Malaysia (International Business School), Kuala Lumpur
Universiti
Teknologi MARA, Segamat, Johor
University College
Sedaya International, Kuala Lumpur
University of
Malaya, Kuala Lumpur
Zenith Bizness
Excellence Sdn. Bhd., Kuala Lumpur
1Malaysia Training
Program